Work at Trinity
Executive Assistant to the Pastors
The Executive Assistant to the Pastors provides essential administrative and ministry support to our pastoral team. This role helps keep our ministry running smoothly by managing schedules, preparing documents and communications, organizing files, coordinating appointments and meetings, and offering general office support. The ideal candidate is self-motivated, organized, and committed to maintaining confidentiality and professionalism. A heart for hospitality, teamwork, and gracious service is key, as this position helps create a welcoming and caring experience for our congregation, staff, and community.
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Provide dependable administrative and ministry support to the pastors as needed
Help coordinate and manage projects and follow-through on tasks requested by the pastors
Serve as the first point of contact by warmly welcoming visitors, answering and routing phone calls and messages, and responding to inquiries and requests for the pastors
Monitor and assist with pastoral email communications as requested
Partner with the pastors to maintain and coordinate professional calendars and schedules
Prepare, draft, and support pastoral correspondence and communications
Work closely with the First Impressions Reception Coordinator, including periodic front-desk coverage to support training, teamwork, and operational needs
Assist in coordinating weddings, funerals, baptisms, and other worship services in collaboration with pastors, Facilities, and the Worship & Music Team
Schedule and coordinate baptismal appointments and services with the Co-Senior Pastors and
Director of Music & Worship Arts updates, and onboarding
Maintain leadership records on the Florida Conference website
Assist in organizing and scheduling pastoral care and visitation as requested
Record and distribute minutes for Lead Staff and All-Staff team meetings
Provide administrative support to Church Council, Staff-Parish Relations, and Nominations &
Leadership Development as needed
Serve as a church-management system “super-user” by creating reports for the pastors and offering support to staff as requested
Partner with pastors and the Prayer Team to receive, organize, and care for prayer requests
Demonstrate commitment to Trinity’s mission, vision, and core values through daily work and interactions
Carry out additional duties as assigned to support the life and ministry of the church
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Required Qualifications
A heart for God and a follower of Jesus Christ
Strong competencies in verbal and written communication, problem solving, and decision making
Proficiency with Microsoft Office, Google Workspace, and able to learn and navigate additional software and databases
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God-given gifts valuable in completing job duties:
Administration - organizing people and ministries efficiently
Encouragement - encouraging others to grow in their faith
Helping (serving) - provide aid and relief to meet practical needs
Hospitality - make others feel welcome and comfortable
If you are interested in joining the Trinity team, please apply on Indeed or click the button below to download and fill out the application. When done, save your application and email it with your cover letter and resume to Stephanie Dyal (sdyal@trinitygnv.org).